CSU/Ghostdraft

This is the guidelines on converting forms Word templates into Ghostdarft documents

Ghostdraft Version

The Ghostdraft studio to be used should be version 4.7 or 4.6.

The earlier versions of Ghostdraft down to 4.0. should also work fine.

The later versions (5.0+) might be incompatible and require an careful check.

Importing ISO Template

Converting To Rich-Text Format

Each Word template that needs to imported into Ghostdraft, must be converted to Rich-Text Format first.

In order to do that, open the file in Microsoft Word.

Select "File->Save as" and the select "Browse".

The file saving dialog will open. In the dialog you should change the value of "Save as type:" drop down to "Rich Text Format".

IMPORTANT: after save, close the file in Microsoft Word. Otherwise Ghostdraft will not be able to import the file.

No other file can be used by Ghostdraft during importing.

Location

All ISO forms are stored under Documents->Forms folder.

Importing the File

In order to import the file, one can simply drag and drop the file under Forms folder.

Make sure the file you are dragging is Rich Text Format.

When you drop the file under Forms folder, you should see the dialog popup.

Answer "Yes".

As a result, the new file template should show up in the list of forms:

Important: Change the file name (Right click->Rename). The file name must consist only form prefix and edition date.

For example

CG 01 34 08 03 - Missouri Changes-Pollution Exclusion

must be

CG 01 34 08 03

If the file name doesn't have an edition date, it must be added! (Identifying the proper form edition by edition date is critical!)

Basic Formatting Changes

The following formatting changes must be implemented in order for the form to look nice when printed during Stingray.

The same formatting changes apply to all the forms.

Markup View

You should be working in Markup view mode, when updating the forms formatting (using Layout view might actually hide structure details from you).

Page Setup

Click File -> Page setup... and make sure that the page settings as following:

Margins:

Left: 0.75"

Top: 0.75"

Bottom: 0.96"

Right: 0.75"

Layout:

Different first page header and footer. (this is especially important for multi-page forms)

Left and right page header and footer.

From Edge

Header: 0.75"

Footer: 0.17"

Header and Footer Adjustment

As a result of the Layout changes made above, the original footer and header for the form are likely to disappear.

This is the expected and desired result.

The footer and headers are expected to contain dynamic contents.

The content for "First page header", "First page footer", "Left page header", "Left page footer", "Right page header" and "Right page footer" should be copied from the form CG 04 40 11 03

The easiest way to do that is the following.

• Open 'CG 04 40 11 03 (by double clicking on it).
• Switch to Markup view
• Click anywhere at "First page header" of the form
• On your keyboard hit Ctrl-A to select the entire contents of the section

• On your keyboard hit Ctrl-C to copy the contents
• Switch back to the form you're importing.
• Click anywhere at "First page header" section of the form
• Press Ctrl-A to select the entire contents of the section (it's needed to avoid dummy line breaks)
• Press Ctrl-V to paste the entire form.
• Repeat those steps for the remaining 5 sections.

Once all sections were copied over, replace the copied Form Number and Edition date (CG 04 40 11 03), with the actual form number and edition date.

• Pay special attention to replacing all the numbers (First page header, First page footer, Left page footer and Right page footer).
• Make sure that the copyright notice is matching the original template, if it's NOT you might want to copy the text from the original template.

Font and Styling

Depending on how the original document was created, it might be that during the conversion process the fonts might get corrupted or misplaced.

The typical formatting of ISO form is as following:

• Content font - Arial, 10pt
• Header font - Arial (Bold), 18 pt
• "This endorsement changes..." font - Arial (Bold), 12 pt